130x130 sq 1430160959490 julieharmsenphotoih054

The Invisible Hostess

Seattle , WA
CONTACT US
CONTACT US

LOCATION

Seattle, WA 98125 US (map)

PHONE

206-227-8572

WEBSITE

View website
Please let this vendor know that you found them on the WeddingWire Network.

ABOUT US

Established in 2006 from a one woman show to a team of 30-and-growing, we're unlike any company in Seattle.



AWARD WINNING COORDINATION

Sheena, Afton,... Read more
Established in 2006 from a one woman show to a team of 30-and-growing, we're unlike any company in Seattle.



AWARD WINNING COORDINATION

Sheena, Afton, Natasha, Mary & Jocelyn make up the coordination team that provides the highly reputable services our clients and peers talk about! Best of Bride 2011, 2012, 2013, 2014 winners, we're unique in that we only offer Day of Coordination services because it's what we do best. You plan the day, we step in a few months out from the date to collect your details, and then we work together leading up to your wedding to make sure all of your hard work is executed to perfection! Don't let the term "Day-of" fool you. We invest about 40 hours into your wedding and also come with the knowledge you can only gain from 10 wedding seasons.

We help you find the holes and gaps to ensure a successful and enjoyable day.



AWARD WINNING STAFFING & BARTENDING

Beyond coordination, we have a roster of 30-and-growing ready to staff and support your event. If you're working with a food truck, having a part at home or just supplying your own food, we're the perfect compliment to your non-traditional catering needs! Our bartenders won Best of Bride 2012, 2013, 2014 Best Bar service. We are the preferred team all over the puget sound, so give us a call and let us show you what we can do. Read less

PHOTOS

130x130 sq 1367360552084 rohrleingangjennifertaiphotoartistryimg2970
130x130 sq 1367360630800 azzuraphotography19
130x130 sq 1367360707696 0288012112nicolegoddardmg2693
130x130 sq 1367360751162 screen shot 2012 07 17 at 11.05.14 am
130x130 sq 1367360779748 cait and phil finals print 0216 zf 7516 30060 1 004
130x130 sq 1367361014348 cait and phil finals print 0580 zf 7516 30060 1 012
130x130 sq 1367361094065 jessicachris 895
130x130 sq 1367361803029 screen shot 2012 07 17 at 10.33.00 am
130x130 sq 1367361859936 20110806mishamarkweddingday 486
130x130 sq 1367361949874 000092170034
130x130 sq 1367362010403 img0463
130x130 sq 1367362372778 382732101510680892151141212332759n
130x130 sq 1367362379588 39863010151068096040114983321734n
130x130 sq 1367362388798 55330910150964036648802113688667n
130x130 sq 1367362408539 676942997349042c8c25b
130x130 sq 1438208336198 2
130x130 sq 1438208345363 6
130x130 sq 1438209567710 christine ben wedding details 014
130x130 sq 1438208587353 5
130x130 sq 1438209736616 christine ben wedding portraits 031
130x130 sq 1438209800750 christine ben wedding portraits 035
130x130 sq 1438209903038 christine ben wedding preceremony 114
130x130 sq 1438208853904 8
130x130 sq 1438208859800 10
130x130 sq 1438209113252 9
130x130 sq 1438210234399 christine ben wedding details 076
130x130 sq 1438209237741 11
130x130 sq 1438209385382 7
130x130 sq 1438210053695 christine ben wedding ceremony 104

INFO FOR REHEARSAL DINNER

What is the minimum number of guests required to book your venue?
0
Describe your venue:
Historic, Loft
Describe the style of your venue:
City
What kind of settings are available?
Indoor
What event services do you offer?
Catering/Bar, Clean Up, Event Planning, Event Rental, Liability Insurance, Outside Vendors OK, Set Up
What catering services do you provide?
Server(s)
What bar services do you provide?
Bartender(s)
What types of spaces are available for a rehearsal dinner?
Exclusive Venue Use
What transportation and access is available?
Parking

INFO FOR WEDDING PLANNING

What wedding events do you provide services for?
Ceremony, Reception
What wedding planning services do you offer?
Day-Of Coordination, Partial Planning, Timelines, To-Do Lists, Vendor Referrals
What types of weddings do you accomodate?
Civil, Cultural, Destination, Double Weddings, Eco-Friendly, Non-Religious, Religious
How many planners are on your team?
5

REVIEWS

5.0
out of 5.0
5.0/5.0
4.9/5.0
5.0/5.0
5.0/5.0
4.9/5.0
Sort by
Default vendor profile pic
Kelly
Wedding:
8/13/2016
5.0/5.0
It was my dad who mentioned potentially getting a wedding coordinator or planner early on in my wedding planning. Frankly, I didn't think I'd need one as I'm normally super organized and don't mind planning large scale events.

I am so glad though I took his advice and interviewed a few wedding coordinators. Mary was amazing! From the beginning we clicked, and I knew she would be a great partner in helping me make mine and my husband's wedding vision come true. As organized as I thought I was, it was nice to have the organization meetings to make sure I was hitting everything I needed in order to put on a great wedding. I've been to too many weddings in the last few years - and although I may be biased - I thought my wedding ran much smoother than many I've been too.

The day of I didn't have to worry about anything other than getting myself down the aisle to marry the man I loved. Having that piece of mind during your wedding is priceless, especially when you're already filled with multiple emotions. If you want this for your wedding day, please hire The Invisible Hostess! Mary always laughed at my (poor) jokes, dealt with my detailed descriptions of how to set up my decorations (and made them even better day of!), did set-up within the limited 2 hour time window, and was always encouraging - all while being pregnant! That is dedication and love for your job. These ladies will make sure that your wedding is perfect.
It was my dad who mentioned potentially getting a wedding coordinator or planner early on in my wedding planning. Frankly, Read more...
It was my dad who mentioned potentially getting a wedding coordinator or planner early on in my wedding planning. Frankly, I didn't think I'd need one as I'm normally super organized and don't mind planning large scale events.

I am so glad though I took his advice and interviewed a few wedding coordinators. Mary was amazing! From the beginning we clicked, and I knew she would be a great partner in helping me make mine and my husband's wedding vision come true. As organized as I thought I was, it was nice to have the organization meetings to make sure I was hitting everything I needed in order to put on a great wedding. I've been to too many weddings in the last few years - and although I may be biased - I thought my wedding ran much smoother than many I've been too.

The day of I didn't have to worry about anything other than getting myself down the aisle to marry the man I loved. Having that piece of mind during your wedding is priceless, especially when you're already filled with multiple emotions. If you want this for your wedding day, please hire The Invisible Hostess! Mary always laughed at my (poor) jokes, dealt with my detailed descriptions of how to set up my decorations (and made them even better day of!), did set-up within the limited 2 hour time window, and was always encouraging - all while being pregnant! That is dedication and love for your job. These ladies will make sure that your wedding is perfect. Read less
Services Used: Wedding Planning, Unique Services
Default vendor profile pic
Amanda
Wedding:
7/23/2016
5.0/5.0
Jocelyn is worth her weight in gold. 

Through the planning process, she was very accessible.  While in the contract her services shouldn’t have started until 3 months out, she was happy to meet up with us when we flew up a little earlier than that and she encouraged me send her contracts to review as I made them (which was over a year out!).

At 3 months out though, we started to really see why we'd hired her.  She took over in a big way--she made a thorough timeline and got all of the vendors to read it over and edit it as necessary and she kept in great contact with me and reminded us of anything we were missing.  We heard from her with increasing frequency--about once a week for most of those 3 months but much more than that in the last few weeks (and we were CC'd on everything between her and vendors).  It was very reassuring to know she was on it.

The wedding week is when she truly made us realize what a blessing she was.  Before, she came by our apartment to grab the copious amounts of DIY stuff I'd created.  We had so many boxes of stuff (and alcohol) that we filled her SUV to the brim.  She happily carried the bulk of it down with me and loaded everything up, giving me a reassuring hug and farewell before taking off.

On the wedding day my husband and I were buzzing with excitement, nerves, emotion... but not stress or anxiety.  Let me repeat that--I felt NO stress or anxiety on my wedding day. She was ON IT every time. Flawless. Throughout the reception she kept things on schedule--my husband and I focused only on greeting our guests and having a good time.  Jocelyn kept us fed, hydrated and on time, with plenty of flexibility when we wanted last five more minutes to talk to some guests here or there.

At the end of the night she packed everything up, including our car, and sent us on our way.  After, she dropped off all the leftover booze and the DIY elements at our apartment.

Thank you Jocelyn, from the bottom of our hearts. 
Jocelyn is worth her weight in gold.

Through the planning process, she was very accessible. While in the contract Read more...
Jocelyn is worth her weight in gold. 

Through the planning process, she was very accessible.  While in the contract her services shouldn’t have started until 3 months out, she was happy to meet up with us when we flew up a little earlier than that and she encouraged me send her contracts to review as I made them (which was over a year out!).

At 3 months out though, we started to really see why we'd hired her.  She took over in a big way--she made a thorough timeline and got all of the vendors to read it over and edit it as necessary and she kept in great contact with me and reminded us of anything we were missing.  We heard from her with increasing frequency--about once a week for most of those 3 months but much more than that in the last few weeks (and we were CC'd on everything between her and vendors).  It was very reassuring to know she was on it.

The wedding week is when she truly made us realize what a blessing she was.  Before, she came by our apartment to grab the copious amounts of DIY stuff I'd created.  We had so many boxes of stuff (and alcohol) that we filled her SUV to the brim.  She happily carried the bulk of it down with me and loaded everything up, giving me a reassuring hug and farewell before taking off.

On the wedding day my husband and I were buzzing with excitement, nerves, emotion... but not stress or anxiety.  Let me repeat that--I felt NO stress or anxiety on my wedding day. She was ON IT every time. Flawless. Throughout the reception she kept things on schedule--my husband and I focused only on greeting our guests and having a good time.  Jocelyn kept us fed, hydrated and on time, with plenty of flexibility when we wanted last five more minutes to talk to some guests here or there.

At the end of the night she packed everything up, including our car, and sent us on our way.  After, she dropped off all the leftover booze and the DIY elements at our apartment.

Thank you Jocelyn, from the bottom of our hearts.  Read less
Services Used: Wedding Planning
Default vendor profile pic
Amanda
Wedding:
7/16/2016
5.0/5.0
I am extremely organized and Type A., and I questioned whether I needed a wedding coordinator in the first place. But when my wedding ended up being timed with an extremely busy season at work, I decided I should probably get help. When I interviewed Jocelyn at the Invisible Hostess, I knew I had found someone more organized and Type A than I am--which is just what I wanted. She was amazing and I loved working with her--calm, practical, organized, responsive. The best part: I got to simply be a guest at my wedding, instead of worrying about the vendors, the timeline, etc. It also allowed my mother to just be a guest--what a gift! Worth every penny.
I am extremely organized and Type A., and I questioned whether I needed a wedding coordinator in the first place. But when Read more...
I am extremely organized and Type A., and I questioned whether I needed a wedding coordinator in the first place. But when my wedding ended up being timed with an extremely busy season at work, I decided I should probably get help. When I interviewed Jocelyn at the Invisible Hostess, I knew I had found someone more organized and Type A than I am--which is just what I wanted. She was amazing and I loved working with her--calm, practical, organized, responsive. The best part: I got to simply be a guest at my wedding, instead of worrying about the vendors, the timeline, etc. It also allowed my mother to just be a guest--what a gift! Worth every penny. Read less
Services Used: Wedding Planning
130x130 sq 1469118447816 avatar
cressmancm
Wedding:
7/9/2016
5.0/5.0
My (now!) husband and I worked with the incredible Mary Brown and Hannah Feigin for wedding day of coordination and were so happy we did! Working with the Invisible Hostess was a dream come true.

Even though we had all the online guides, getting married books, and help from family and friends, nothing compares to a wedding expert helping and guiding you. There are so many little details that can easily slip through the cracks without an expert there to make sure they don’t. My husband and I didn’t have a traditional wedding and a lot of online guides were not very helpful for us. Being able to email, text, or call Mary/Hannah at anytime helped us not feel overwhelmed or unprepared.

In addition to helping plan your wedding, the real value comes on your wedding day. When we showed up to the venue Mary and Hannah had everything perfectly set up. They executed our wedding day vision so perfectly; it was incredible. They made sure all the vendors had everything they needed and were moving along smoothly. They had our video booth, cake table, candy bar, and everything else all set up and looking so beautiful. It was amazing. And at the end of the night they had all our stuff neatly boxed up and ready to go home.

Just hire them. Seriously. I cannot recommend it enough. It will be the most valuable money you spend on your wedding day. It’s not normally a line item on most wedding budgets, but it’s one of the most important things you can do to make your day go smoothly and stress-free.
My (now!) husband and I worked with the incredible Mary Brown and Hannah Feigin for wedding day of coordination and were Read more...
My (now!) husband and I worked with the incredible Mary Brown and Hannah Feigin for wedding day of coordination and were so happy we did! Working with the Invisible Hostess was a dream come true.

Even though we had all the online guides, getting married books, and help from family and friends, nothing compares to a wedding expert helping and guiding you. There are so many little details that can easily slip through the cracks without an expert there to make sure they don’t. My husband and I didn’t have a traditional wedding and a lot of online guides were not very helpful for us. Being able to email, text, or call Mary/Hannah at anytime helped us not feel overwhelmed or unprepared.

In addition to helping plan your wedding, the real value comes on your wedding day. When we showed up to the venue Mary and Hannah had everything perfectly set up. They executed our wedding day vision so perfectly; it was incredible. They made sure all the vendors had everything they needed and were moving along smoothly. They had our video booth, cake table, candy bar, and everything else all set up and looking so beautiful. It was amazing. And at the end of the night they had all our stuff neatly boxed up and ready to go home.

Just hire them. Seriously. I cannot recommend it enough. It will be the most valuable money you spend on your wedding day. It’s not normally a line item on most wedding budgets, but it’s one of the most important things you can do to make your day go smoothly and stress-free. Read less
Services Used: Wedding Planning
Default vendor profile pic
CiCi
Wedding:
6/11/2016
5.0/5.0
I absolutely recommend Natasha Larsen with Invisible Hostess. She went above and beyond all of our expectations and was extraordinary. She was the #1 best investment of where we allocated our budget and if you are having a wedding you have to have Natasha and Invisible Hostess as your coordinator! She went to multiple site visits, was almost immediate on her communication, and she thought of every single detail. She also coordinated so much of our vendors - she knows the best in the business and helped us in rentals, coordinating all vendors, and agreements. The day would not have been nearly as great without Natasha - she did an amazing job and I have only great things to say about her!
I absolutely recommend Natasha Larsen with Invisible Hostess. She went above and beyond all of our expectations and was Read more...
I absolutely recommend Natasha Larsen with Invisible Hostess. She went above and beyond all of our expectations and was extraordinary. She was the #1 best investment of where we allocated our budget and if you are having a wedding you have to have Natasha and Invisible Hostess as your coordinator! She went to multiple site visits, was almost immediate on her communication, and she thought of every single detail. She also coordinated so much of our vendors - she knows the best in the business and helped us in rentals, coordinating all vendors, and agreements. The day would not have been nearly as great without Natasha - she did an amazing job and I have only great things to say about her! Read less
Services Used: Wedding Planning, Unique Services
Default vendor profile pic
Anonymous
Wedding:
Recently Married
5.0/5.0
Natasha is a goddess! I simply cannot imagine our wedding weekend without her. As soon as I met her, I knew her no-nonsense, Midwestern approach was going to be the perfect fit for me. She always had time for recommendations and helpful (and practical) suggestions. Her organization made our day flow like a dream. Even guests commented on how great she and her team were. I called her the "fairy godmother" of the wedding - she made everything happen like it was no effort at all. Boys wanted a post-wedding cigar? Done. Issue with wedding music? Taken care of. All without anyone else ever knowing of it. I just wish Natasha could make my whole life function so seamlessly. :)
Natasha is a goddess! I simply cannot imagine our wedding weekend without her. As soon as I met her, I knew her Read more...
Natasha is a goddess! I simply cannot imagine our wedding weekend without her. As soon as I met her, I knew her no-nonsense, Midwestern approach was going to be the perfect fit for me. She always had time for recommendations and helpful (and practical) suggestions. Her organization made our day flow like a dream. Even guests commented on how great she and her team were. I called her the "fairy godmother" of the wedding - she made everything happen like it was no effort at all. Boys wanted a post-wedding cigar? Done. Issue with wedding music? Taken care of. All without anyone else ever knowing of it. I just wish Natasha could make my whole life function so seamlessly. :) Read less
Services Used: Rehearsal Dinner, Unique Services
Default vendor profile pic
Anonymous
Wedding:
Recently Married
5.0/5.0
I absolutely loved working with Mary from The Invisible Hostess. I did my homework and met with a few coordinators before making a decision. Right from the beginning, Mary provided me with a list of references, which saved me the awkwardness of having to ask. When I contacted her references, they all had the best things to say about her, which reassured me. Once we started working together, I really appreciated Mary's organization, attention to detail, efficiency, and all the other traits that make a good coordinator. But beyond that, she made me laugh when I was tense, reassured me when I was hesitant, supported me when I had my own (perhaps non-traditional) ideas, and all in all felt like my BEST FRIEND throughout this process. On the day of the wedding, I loved not having to worry about anything except being able to have fun with our guests. I recommend Mary and The Invisible Hostess hands down. As far as pricing, they were in the mid-range out of the coordinators I looked into.
I absolutely loved working with Mary from The Invisible Hostess. I did my homework and met with a few coordinators before Read more...
I absolutely loved working with Mary from The Invisible Hostess. I did my homework and met with a few coordinators before making a decision. Right from the beginning, Mary provided me with a list of references, which saved me the awkwardness of having to ask. When I contacted her references, they all had the best things to say about her, which reassured me. Once we started working together, I really appreciated Mary's organization, attention to detail, efficiency, and all the other traits that make a good coordinator. But beyond that, she made me laugh when I was tense, reassured me when I was hesitant, supported me when I had my own (perhaps non-traditional) ideas, and all in all felt like my BEST FRIEND throughout this process. On the day of the wedding, I loved not having to worry about anything except being able to have fun with our guests. I recommend Mary and The Invisible Hostess hands down. As far as pricing, they were in the mid-range out of the coordinators I looked into. Read less
Services Used: Wedding Planning
Default vendor profile pic
Kemp
Wedding:
4/9/2016
5.0/5.0
Sheena was fantastic. She was super helpful leading up to the wedding with advice, and made us feel really comfortable. I'd say she was good in the run-up to the wedding, and amazing the day of. Having Sheena and Mary there meant that we really didn't have to worry about a thing - the one issue we had with our caterer Sheena made disappear instantly.

Really well done, and worth every penny. Our guests have said that it was the best wedding they attended, and we think it was in no small part to Sheena making everything work smoothly.
Sheena was fantastic. She was super helpful leading up to the wedding with advice, and made us feel really comfortable. Read more...
Sheena was fantastic. She was super helpful leading up to the wedding with advice, and made us feel really comfortable. I'd say she was good in the run-up to the wedding, and amazing the day of. Having Sheena and Mary there meant that we really didn't have to worry about a thing - the one issue we had with our caterer Sheena made disappear instantly.

Really well done, and worth every penny. Our guests have said that it was the best wedding they attended, and we think it was in no small part to Sheena making everything work smoothly. Read less
Services Used: Wedding Planning, Rehearsal Dinner, Unique Services
Default vendor profile pic
Jody
Wedding:
4/2/2016
5.0/5.0
WE LOVE SHEENA!!! :) Sheena and the Invisible Hostess were the BEST decision and investment we made during wedding planning! It was such a huge relief for me when I met Sheena because I knew she would not let me miss anything, and that was a big concern for me - all the logistics!! She was such a great resource. Anytime I had a question she would give me an honest, thoughtful answer, which I REALLY appreciated. Also, her vendor recommendations and planning guide were my bible! There is so much wedding planning info out there, it was nice to have a resource I trusted. I honestly don't know if I can put into words how much she helped. Plus, she is AWESOME and so fun! I told my husband a million times that I want to be her best friend, haha. If I had any advice for a future bride, it would be to hire Sheena, for sure.
WE LOVE SHEENA!!! :) Sheena and the Invisible Hostess were the BEST decision and investment we made during wedding Read more...
WE LOVE SHEENA!!! :) Sheena and the Invisible Hostess were the BEST decision and investment we made during wedding planning! It was such a huge relief for me when I met Sheena because I knew she would not let me miss anything, and that was a big concern for me - all the logistics!! She was such a great resource. Anytime I had a question she would give me an honest, thoughtful answer, which I REALLY appreciated. Also, her vendor recommendations and planning guide were my bible! There is so much wedding planning info out there, it was nice to have a resource I trusted. I honestly don't know if I can put into words how much she helped. Plus, she is AWESOME and so fun! I told my husband a million times that I want to be her best friend, haha. If I had any advice for a future bride, it would be to hire Sheena, for sure. Read less
Services Used: Wedding Planning, Rehearsal Dinner, Unique Services
Default vendor profile pic
Wendy
Wedding:
3/6/2016
5.0/5.0
Working with Sheena was fantastic from the beginning. She put us at ease with her organization and thoroughness. We worked with her as our day-of coordinator, she was accessible and communicative during the entire planning process. She took over our vendor management and handled all the small details that can make you crazy as you get closer to your big day. Both she and Mary, her assistant, handled everything professionally and everything was dream quality smooth every step of the way. Our day was exactly as we planned, it to be and that wouldn't have been possible without Sheena and Mary!!
Working with Sheena was fantastic from the beginning. She put us at ease with her organization and thoroughness. We worked Read more...
Working with Sheena was fantastic from the beginning. She put us at ease with her organization and thoroughness. We worked with her as our day-of coordinator, she was accessible and communicative during the entire planning process. She took over our vendor management and handled all the small details that can make you crazy as you get closer to your big day. Both she and Mary, her assistant, handled everything professionally and everything was dream quality smooth every step of the way. Our day was exactly as we planned, it to be and that wouldn't have been possible without Sheena and Mary!! Read less
Services Used: Wedding Planning

MAP

 
Seattle, WA 98125 See On Map
Thanks for visiting the vendor listing for The Invisible Hostess
Please let this vendor know that you found them on the WeddingWire Network.
Ww logo
220x220 1430160959490 julieharmsenphotoih054