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Viva Max Weddings

Manhattan , NY
CONTACT US
CONTACT US

LOCATION

Manhattan, NY 10016 US (map)

PHONE

646-504-8482

WEBSITE

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Please let this vendor know that you found them on the WeddingWire Network.

ABOUT US

Viva Max Kaley is an experienced New York City based wedding planner with a style that brings practicality and support, know-how and confidence, and a few high-fives and hugs into your... Read more
Viva Max Kaley is an experienced New York City based wedding planner with a style that brings practicality and support, know-how and confidence, and a few high-fives and hugs into your wedding planning process.

Whether you are a classic, modern, or DIY bride or groom, there is no need to be overwhelmed. With Viva’s custom planning packages she is there to inspire your dreams, keep those dreams within your wedding budget, and through her kindness, her dedication, and her spunk, Viva is there to make your dreams a reality, whatever they may be. Together you can create a wonderful wedding.

Contact Viva Max to discuss how she can help you relax and plan a wedding that exemplifies the beauty and uniqueness of you both as individuals, and of course, as a couple. Read less
Wedding Planning

PHOTOS

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INFO FOR WEDDING PLANNING

What types of weddings do you accommodate?
Civil, Destination, Double Weddings, Eco-Friendly / Green, Military
What wedding planning services do you offer?
Day-of Coordinator, Full Planning, Partial Planning

REVIEWS

5.0
out of 5.0
5.0/5.0
5.0/5.0
5.0/5.0
5.0/5.0
5.0/5.0
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Kristel
Wedding:
9/5/2014
5.0/5.0
My husband and I loved working with Viva. She was the best investment we made for our wedding. She is knowledgeable, organized, and enthusiastic. We felt that she went above and beyond to make our wedding exactly what we wanted it to be. We could not have done it by ourselves. We highly recommend her.
My husband and I loved working with Viva. She was the best investment we made for our wedding. She is knowledgeable, Read more...
My husband and I loved working with Viva. She was the best investment we made for our wedding. She is knowledgeable, organized, and enthusiastic. We felt that she went above and beyond to make our wedding exactly what we wanted it to be. We could not have done it by ourselves. We highly recommend her. Read less
Services Used: Wedding Planning
Viva Max Weddings responded with the following comments:

Thank you so much Kristel and Jason. I loved having the opportunity to grow close to you both. Miss you two!
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Sara
Wedding:
8/23/2014
5.0/5.0
Viva is a wedding planning MACHINE. I interviewed a handful of other planners on the phone, but immediately knew that I wanted to work with Viva because she got down to business right from the very start. Most planners seemed to give me fluff, but Viva quickly began to ask me tons of questions that really helped me realize what I truly wanted from my wedding. She was always one (or twenty) steps ahead of me. I knew that I had made the right decision when we went to have a drink at our venue to casually scope it out, and before we even got on the elevator, Viva was asking the staff questions in order to gather as much information as possible. Her super go-get-'em attitude continued to the day of the reception, when she went on a mission to find me a clutch to hold my stuff as I was getting my hair and makeup done, and somehow managed to find the perfect one at a thrift store!

Full disclosure: I’m not exactly a super-serious, get-down-to-business type when it comes to things outside of my career, so I really needed someone with a more no-nonsense attitude in order to pull off a big wedding. Thankfully, Viva always kept me on track and made sure that nothing slipped between the cracks! Although she works hard, Viva is still super sweet, funny, and surprisngly calm, which always made it a pleasure to be around her. She also never did a single thing without getting my approval first, although I often just told her to go with what she thought because I fully trusted her, and I’m grateful that she was willing to take the decision-making pressure off me when need be. My guests told me that I had one of the most unique and personalized weddings that they had ever been to, and I couldn’t have done it without the help of Viva’s out-of-the-box ideas. She had a solution to every problem, and I couldn’t be happier with how everything turned out. (Thanks, Viva!!!!!)
Viva is a wedding planning MACHINE. I interviewed a handful of other planners on the phone, but immediately knew that I Read more...
Viva is a wedding planning MACHINE. I interviewed a handful of other planners on the phone, but immediately knew that I wanted to work with Viva because she got down to business right from the very start. Most planners seemed to give me fluff, but Viva quickly began to ask me tons of questions that really helped me realize what I truly wanted from my wedding. She was always one (or twenty) steps ahead of me. I knew that I had made the right decision when we went to have a drink at our venue to casually scope it out, and before we even got on the elevator, Viva was asking the staff questions in order to gather as much information as possible. Her super go-get-'em attitude continued to the day of the reception, when she went on a mission to find me a clutch to hold my stuff as I was getting my hair and makeup done, and somehow managed to find the perfect one at a thrift store!

Full disclosure: I’m not exactly a super-serious, get-down-to-business type when it comes to things outside of my career, so I really needed someone with a more no-nonsense attitude in order to pull off a big wedding. Thankfully, Viva always kept me on track and made sure that nothing slipped between the cracks! Although she works hard, Viva is still super sweet, funny, and surprisngly calm, which always made it a pleasure to be around her. She also never did a single thing without getting my approval first, although I often just told her to go with what she thought because I fully trusted her, and I’m grateful that she was willing to take the decision-making pressure off me when need be. My guests told me that I had one of the most unique and personalized weddings that they had ever been to, and I couldn’t have done it without the help of Viva’s out-of-the-box ideas. She had a solution to every problem, and I couldn’t be happier with how everything turned out. (Thanks, Viva!!!!!) Read less
Services Used: Wedding Planning
Viva Max Weddings responded with the following comments:

Wowzers - this is so sweet Sara, thank you. From golden pompoms and family recipes to the city skyline and a great dance party - it was a really special night. Please thank your now father-in-law for the two-step lesson! It was a joy working with you both. Hugs.
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Emily
Wedding:
6/28/2014
5.0/5.0
Our wedding was just three weeks ago, so it is very fresh in my mind. Viva was amazing. We contacted her just about three months before the date and had a vision of the day and most of the vendors selected, but had not really understood the level of planning that makes it all come together on the day of. That is where Viva's skills really shine.

She turned our plans into spreadsheets and budgets, so we could see exactly what was left to do at all times. She anticipated needs we wouldn't have thought of. Most importantly, she and her assistant managed all of the vendors, logistics and set-up on the day of the wedding, so we could actually enjoy our wedding without stressing about any of the details. Viva also provided the vendor for the flower arranging who took our vision of using only lavender from a farm we love in Long Island and made it look absolutely beautiful.

It takes trust to hand over so many aspects of one of the most important days of one's life to someone else, however, it was 100% the right decision. Viva was a great coach, cheerleader and, when needed, sergeant-at-arms who was professionally and personally invested on making sure our wedding day was perfect.

I recommend her highly!
Our wedding was just three weeks ago, so it is very fresh in my mind. Viva was amazing. We contacted her just about three Read more...
Our wedding was just three weeks ago, so it is very fresh in my mind. Viva was amazing. We contacted her just about three months before the date and had a vision of the day and most of the vendors selected, but had not really understood the level of planning that makes it all come together on the day of. That is where Viva's skills really shine.

She turned our plans into spreadsheets and budgets, so we could see exactly what was left to do at all times. She anticipated needs we wouldn't have thought of. Most importantly, she and her assistant managed all of the vendors, logistics and set-up on the day of the wedding, so we could actually enjoy our wedding without stressing about any of the details. Viva also provided the vendor for the flower arranging who took our vision of using only lavender from a farm we love in Long Island and made it look absolutely beautiful.

It takes trust to hand over so many aspects of one of the most important days of one's life to someone else, however, it was 100% the right decision. Viva was a great coach, cheerleader and, when needed, sergeant-at-arms who was professionally and personally invested on making sure our wedding day was perfect.

I recommend her highly! Read less
Services Used: Wedding Planning
Viva Max Weddings responded with the following comments:

It was such a delight. I loved working with you and Anne. Thank you so much.
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Caitlin
Wedding:
6/28/2014
5.0/5.0
Our wedding was on September 13th and Viva killed it!! We were planning a relatively large (~190 people) Brooklyn loft style wedding at the Greenpoint loft and Viva managed to make many of the complexities of a loft wedding (valet parking in Greenpoint where there are no lots, slow elevators in the building, tricky bathroom situation, careful food planning with a temporary kitchen etc.) easy. She is extremely responsive, thoughtful, and was actually the one hounding me and my husband because we took the "low key" thing a bit too far and she likes to have the details in order! As we got closer to the date and were trying to work out flowers and decor within our tight budget Viva jumped in and was able to find us a bunch of wonderful replacements for otherwise expensive items. On the day of the event I was blown away by all the work her team had done in coordination with the florist to sprinkle flowers, weave vines, place candles, and generally make the place look awesome within our budget. If ever I mentioned anything I was interested in or hoping for she would always follow up and made sure we had everything perfectly set for the day.
The best thing about Viva though was her ability to manage both of our families on the day of the weeding so well (and they are VERY different). We were each told separately by our parents how impressed they were with Viva. My husband's mom was very worried about packing up all the stuff she wanted to bring home at the end of the night and was blown away that Viva had already set it all up for her and even had someone bring the items to her car (who knows how Viva even knew where to send them but somehow she did). His mom felt like she could just relax and enjoy as soon as she met Viva while we were getting ready earlier in the day and saw how on top of everything she was. Also, after the wedding my dad actually came up to me and said "I can't wait for another kid of mine to get married (there are 4 of us) so Viva can plan that too.
Our wedding was on September 13th and Viva killed it!! We were planning a relatively large (~190 people) Brooklyn loft Read more...
Our wedding was on September 13th and Viva killed it!! We were planning a relatively large (~190 people) Brooklyn loft style wedding at the Greenpoint loft and Viva managed to make many of the complexities of a loft wedding (valet parking in Greenpoint where there are no lots, slow elevators in the building, tricky bathroom situation, careful food planning with a temporary kitchen etc.) easy. She is extremely responsive, thoughtful, and was actually the one hounding me and my husband because we took the "low key" thing a bit too far and she likes to have the details in order! As we got closer to the date and were trying to work out flowers and decor within our tight budget Viva jumped in and was able to find us a bunch of wonderful replacements for otherwise expensive items. On the day of the event I was blown away by all the work her team had done in coordination with the florist to sprinkle flowers, weave vines, place candles, and generally make the place look awesome within our budget. If ever I mentioned anything I was interested in or hoping for she would always follow up and made sure we had everything perfectly set for the day.
The best thing about Viva though was her ability to manage both of our families on the day of the weeding so well (and they are VERY different). We were each told separately by our parents how impressed they were with Viva. My husband's mom was very worried about packing up all the stuff she wanted to bring home at the end of the night and was blown away that Viva had already set it all up for her and even had someone bring the items to her car (who knows how Viva even knew where to send them but somehow she did). His mom felt like she could just relax and enjoy as soon as she met Viva while we were getting ready earlier in the day and saw how on top of everything she was. Also, after the wedding my dad actually came up to me and said "I can't wait for another kid of mine to get married (there are 4 of us) so Viva can plan that too. Read less
Services Used: Wedding Planning
Viva Max Weddings responded with the following comments:

Oh goodness, thank you so much Caitlin. It was so lovely working with you two "low key" love birds. Your families were so sweet and fun -- I am so happy I was able to be a part of your amazing party. Ummm your crowd surfing was unreal. xo
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Elizabeth
Wedding:
5/25/2014
5.0/5.0
We used Viva for pre-wedding prep and day-of coordination. She is the absolute best at what she does, and is so easy to work with. Everything on the day of the wedding was perfect, thanks in no small part to both Viva's amazing coordination, and also her work in the month leading up to the wedding, helping to make sure we thought of every contingency, and were prepared for any issue that might arise. Not only is she amazing working with other vendors, she is also great at working with family and guests! Many family members raved about how calm, thoughtful and attentive Viva was throughout the wedding day, even though she had a million things to keep straight. She's an absolute joy to work with, and it's because of her that my husband and I and our family members were able to be fully present and enjoy our amazing day. Thank you Viva!
We used Viva for pre-wedding prep and day-of coordination. She is the absolute best at what she does, and is so easy to Read more...
We used Viva for pre-wedding prep and day-of coordination. She is the absolute best at what she does, and is so easy to work with. Everything on the day of the wedding was perfect, thanks in no small part to both Viva's amazing coordination, and also her work in the month leading up to the wedding, helping to make sure we thought of every contingency, and were prepared for any issue that might arise. Not only is she amazing working with other vendors, she is also great at working with family and guests! Many family members raved about how calm, thoughtful and attentive Viva was throughout the wedding day, even though she had a million things to keep straight. She's an absolute joy to work with, and it's because of her that my husband and I and our family members were able to be fully present and enjoy our amazing day. Thank you Viva! Read less
Services Used: Wedding Planning
Viva Max Weddings responded with the following comments:

Oh Lizzie your wedding was amazing! It was so nice spending time with you both leading up to the day. Thank you for having me be a part of your planning process.
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Anonymous
Wedding:
1+ year ago
5.0/5.0
We call her The Amazing Viva because there’s nothing she can’t do. My daughter’s wedding venue was a blank event space with a menu of food from all of her favorite restaurants. Sounds like fun, but logistically it could have been an impossible task as well as a nightmare. Somehow Viva did it flawlessly. She actually coordinated twenty-six different vendors to bring the event to life. Things that would be daunting to most people, Viva takes in stride because nothing ruffles her calm, reassuring, and professional demeanor. The wedding day schedule she developed was as detailed and precise as a military planning operation. A seasoned professional in the wedding industry, every one of the recommended vendors from her curated list was extraordinary as well. Viva was delightful to work with, resourceful, creative, mindful of budgets, generous with her time, always available via email, and just fantastic in every way. I do not think that anyone who has not previously planned a wedding understands the vital importance of having a wedding planner. Viva truly was the most indispensable part of this event. We were all able to relax and enjoy the day and our guests to the fullest extent because we knew that Viva was in charge! We LOVED her – you will too!
We call her The Amazing Viva because there’s nothing she can’t do. My daughter’s wedding venue was a blank event space Read more...
We call her The Amazing Viva because there’s nothing she can’t do. My daughter’s wedding venue was a blank event space with a menu of food from all of her favorite restaurants. Sounds like fun, but logistically it could have been an impossible task as well as a nightmare. Somehow Viva did it flawlessly. She actually coordinated twenty-six different vendors to bring the event to life. Things that would be daunting to most people, Viva takes in stride because nothing ruffles her calm, reassuring, and professional demeanor. The wedding day schedule she developed was as detailed and precise as a military planning operation. A seasoned professional in the wedding industry, every one of the recommended vendors from her curated list was extraordinary as well. Viva was delightful to work with, resourceful, creative, mindful of budgets, generous with her time, always available via email, and just fantastic in every way. I do not think that anyone who has not previously planned a wedding understands the vital importance of having a wedding planner. Viva truly was the most indispensable part of this event. We were all able to relax and enjoy the day and our guests to the fullest extent because we knew that Viva was in charge! We LOVED her – you will too! Read less
Services Used: Wedding Planning
Viva Max Weddings responded with the following comments:

Oh thank you so much! It was such a pleasure.
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Anonymous
Wedding:
1+ year ago
5.0/5.0
We just had one of THE most incredible weddings ever...thanks to Viva!

The bride and groom are temporarily assigned to London, so (as the father of the bride) I became the primary local point person here in New York.

We took over Brooklyn Bowl and had over 300 guests. Viva was absolutely incredible in how she planned every detail, and the execution was flawless. From the rehearsal dinner in Brooklyn Heights, to the wedding service right in the venue, to the conversion over to the cocktail hour with live music , to the "over-the top" celebration with an 11 piece killer band...to the brunch the next morning. Not one detail was missed.

Viva was an absolute pleasure to work with. She is cool, calm and confident. She surrounded us with vendors all cut from that same mold. Both the mother of the groom and I could not be happier!!! And, oh yeah...the bride and groom are absolutely on "cloud nine". All their friends from childhood, to college , to work have not stopped calling and raving.

This was truly THE most unique and THE most fun celebration that any guest has ever experienced.

It takes a lot of hard work and talent to pull off an affair like this, and our newest BFF, VIVA!!!!, gets the lion's share of the credit.

Thanks Viva, we love you and we are thrilled!!!
We just had one of THE most incredible weddings ever...thanks to Viva!

The bride and groom are temporarily Read more...
We just had one of THE most incredible weddings ever...thanks to Viva!

The bride and groom are temporarily assigned to London, so (as the father of the bride) I became the primary local point person here in New York.

We took over Brooklyn Bowl and had over 300 guests. Viva was absolutely incredible in how she planned every detail, and the execution was flawless. From the rehearsal dinner in Brooklyn Heights, to the wedding service right in the venue, to the conversion over to the cocktail hour with live music , to the "over-the top" celebration with an 11 piece killer band...to the brunch the next morning. Not one detail was missed.

Viva was an absolute pleasure to work with. She is cool, calm and confident. She surrounded us with vendors all cut from that same mold. Both the mother of the groom and I could not be happier!!! And, oh yeah...the bride and groom are absolutely on "cloud nine". All their friends from childhood, to college , to work have not stopped calling and raving.

This was truly THE most unique and THE most fun celebration that any guest has ever experienced.

It takes a lot of hard work and talent to pull off an affair like this, and our newest BFF, VIVA!!!!, gets the lion's share of the credit.

Thanks Viva, we love you and we are thrilled!!! Read less
Services Used: Wedding Planning
Viva Max Weddings responded with the following comments:

You guys are amazing. I feel lucky I got to be a part of this special day. BFF!!!
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Kalinda
Wedding:
8/14/2013
5.0/5.0
Viva was without a doubt, a total and complete lifesaver and made our dream wedding a reality! After firing our previous wedding planner four months into planning, my husband and I were looking for someone to help us pick up the pieces and help us move forward. Viva was recommended by a friend and from the instant we first spoke to her, we were very impressed. My husband and I live in LA but were getting married in NYC, so we wanted someone who could be on the ground over there. Even though we were working long distance, Viva made the process easy and stress free. She was always reachable and great about responding to emails -- never leaving us hanging. Viva was organized and diligent, helping us keep up with our timeline and due dates for tasks. She helped find us amazing vendors and was always willing to give an honest opinion when we asked her. On the day of the event itself, Viva could not have been more helpful in keeping things running smoothly. Oh, and did I mention she's also just a terrific person? Kind and funny and easy to talk to. My husband and I could not recommend her and her services enough!
Viva was without a doubt, a total and complete lifesaver and made our dream wedding a reality! After firing our previous Read more...
Viva was without a doubt, a total and complete lifesaver and made our dream wedding a reality! After firing our previous wedding planner four months into planning, my husband and I were looking for someone to help us pick up the pieces and help us move forward. Viva was recommended by a friend and from the instant we first spoke to her, we were very impressed. My husband and I live in LA but were getting married in NYC, so we wanted someone who could be on the ground over there. Even though we were working long distance, Viva made the process easy and stress free. She was always reachable and great about responding to emails -- never leaving us hanging. Viva was organized and diligent, helping us keep up with our timeline and due dates for tasks. She helped find us amazing vendors and was always willing to give an honest opinion when we asked her. On the day of the event itself, Viva could not have been more helpful in keeping things running smoothly. Oh, and did I mention she's also just a terrific person? Kind and funny and easy to talk to. My husband and I could not recommend her and her services enough! Read less
Services Used: Wedding Planning
Viva Max Weddings responded with the following comments:

Oh this is so sweet. Thank you Kalinda! You had such a beautiful wedding vision - it was so fun bringing it to life. Miss you guys.
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Dena
Wedding:
7/20/2013
5.0/5.0
We couldn't possibly have had such a great wedding without Viva. Viva helped us organize everything -- from the caterer to the DJ to the best place to buy wine. She also kept us organized and on schedule, and was fun to work with the whole time! On the day of, Viva made our venue beautiful and did everything from greeting our guests to making sure I actually put my dress on on time -- which, incidentally, is quite important. Even when it started raining (after our chairs were set up outside!), she didn't falter and made sure that everything went smoothly nonetheless. You're doing yourself a huge service by hiring Viva. She'll make your wedding awesome and she'll come up with creative solutions to any problems that arise.
We couldn't possibly have had such a great wedding without Viva. Viva helped us organize everything -- from the caterer to Read more...
We couldn't possibly have had such a great wedding without Viva. Viva helped us organize everything -- from the caterer to the DJ to the best place to buy wine. She also kept us organized and on schedule, and was fun to work with the whole time! On the day of, Viva made our venue beautiful and did everything from greeting our guests to making sure I actually put my dress on on time -- which, incidentally, is quite important. Even when it started raining (after our chairs were set up outside!), she didn't falter and made sure that everything went smoothly nonetheless. You're doing yourself a huge service by hiring Viva. She'll make your wedding awesome and she'll come up with creative solutions to any problems that arise. Read less
Services Used: Wedding Planning
Viva Max Weddings responded with the following comments:

You had such a lovely wedding. Thank you for including me.
Default vendor profile pic
Susan
Wedding:
7/2/2011
5.0/5.0
Viva is very creative and easy to work with. She will help you plan a wedding that is personal and memorable.
Viva is very creative and easy to work with. She will help you plan a wedding that is personal and memorable.
Viva is very creative and easy to work with. She will help you plan a wedding that is personal and memorable. Read less
Services Used: Wedding Planning

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