How many hotel rooms should I block?

Hi all, Aside from asking everyone we're inviting, how do I know how many rooms to block/reserve? Our wedding is about 2 hrs from my people and about 1 hour from his people. We've driven there and back in just a day, checking out places, multiple times so if people didnt want to stay over or spend the money on a hotel room they dont HAVE to. I just want to avoid ppl driving long distances after a night of partying. Is there a rule of thumb or a percentage of hotel rooms per amount of guests? Anyone have suggestions on the best way to figure this out? Thanks!
Posted on October 23, 2013 at 9:48 pm
MichelleMS4
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05/17/2014
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(6) Comments

Canooknic
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07/19/2013
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 We didn't block book rooms for our guests, I put together information about the hotels in the area and let people arrange it themselves.

my brother got married the following weekend and blocked 20 rooms for 150(ish!) guest and only 12 were used.

sorry that isn't much help is it??? 

Posted on October 23, 2013 at 10:20 pm
MOBRIDE72
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04/25/2015
MOBRIDE72

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We are only blocking 8. My coordinator made the suggestion and we will include information and tell them we have a room block and if they need a room to let us know so we can block more if needed.
Posted on October 24, 2013 at 12:43 am
Uhlease
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09/02/2012
Uhlease

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Uhlease

 That's usually a tough one!! I believe when we booked ours (150 guests), the hotel suggested to start with 15 rooms, and if it fills up then they add more. We didn't have too many long distance guests, but a lot of them ended up staying because we provided a shuttle so they could drink and not worry about driving. It was tons of fun. Honestly, I would call some hotels and ask them for deals/pricing/suggestions. If you're not staying though, maybe not a lot of them will want to either. 

Posted on October 25, 2013 at 12:09 am
Sammy_D
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09/10/2011
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I would do two hotels so they  feel like they have options. Just tell the hotel how many guests you are expecting and they can block out accordingly. I had very few people utilize this for us and our guests were from 3 hours away. It's just a nice gesture to try and save them a little money for traveling. 

Posted on October 25, 2013 at 10:26 am
MichelleMS4
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05/17/2014
MichelleMS4

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MichelleMS4

Thanks everyone for your thoughts!

I think I may just reserve a small amount of rooms in one hotel  for some ppl I'm sure will be staying over and give everyone the information for the other hotels in the area. Maybe I'll send the info with the save the dates or put it on our wedding website.

Since there are so few places in the Hamptons that don't require a 2-night stay, I don't want them to miss out on getting to book those rooms - but I also don't want to put a deposit down on rooms that aren't going to be used. For some reason, the hotels I spoke to all require a deposit to be put down for the reservation, they won't just hold the block until a certain date. Maybe bc they're such small hotels (ie. 10 or 18 rooms total).

Thanks again for all of the ideas and info!

Michelle

 

 

Posted on October 25, 2013 at 10:31 am
MsGriffin
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12/31/2011
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 We blocked 10 rooms and all of them plus some were booked. Our wedding was NYE so I knew people would go especially hard on the liquor, so I had a cute note posted at the bar and had our DJ make an announcement about the rooms.

Posted on October 28, 2013 at 10:07 am

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