Question regarding Vendors (Meal, cake, tables)...??

Ok, so I was looking over the guest list making sure that we are still hitting the mark of approx. 100 people. Then I started to think about the Vendors, I know that we will be purchasing meals for the photog, video guy, musicians, and dj. But the part where I get confused is, do we have to also include them in the cake fee (our venue has a cake packages that includes the cake and the cutting fee) we have to let them know how many people (do we included the vendors??) And also where are you seating your vendors to eat?? Are you keeping a table reserved for vendors (because if we do, I would have to order another centerpiece and chair covers)? I know that my DJ says he doesn't feel comfortable seating and eating at a table since he is working (so he said if there is a little break he will eat in the area where his equipment is set up?  HELP!!

Posted on July 28, 2008 at 7:25 am
khill
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11/09/2008
khill

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(9) Comments

krysbarnes
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08/17/2008
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krysbarnes

We are including the vendors that wish to stay for the reception. The DJ will have his slice of cake during a song by his station, probably during dancing. The catering staff is from the reception hall so they will not be included in the dining count (they will be working as servers).  The photographers will usually have their cake after everyone else or maybe even take it home b/c they will be taking cake cutting & cake eating shots.


Let them know what your head count is w/o vendors and then let them know that you have X amount of vendors. They should know what to do.

Posted on July 28, 2008 at 7:35 am
jackieg
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04/17/2009
jackieg

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jackieg

and K....often vendor meals are cheaper too that then regular per person price you're paying for your guests...and i wouldn't bother with a centerpiece for them either....often the venue sets up a smaller table out of the way for your vendors who need to eat....

Posted on July 28, 2008 at 7:40 am
khill
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khill

khill

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Thanks girls, I will keep this in mind next Saturday when I meet with the venue lady.


Jackie~That is one thing I really like about the venue we pay about much less for the vendors.

Posted on July 28, 2008 at 7:47 am
jackieg
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04/17/2009
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jackieg

good luck with your meeting...i wish i was at that stage already! :)

Posted on July 28, 2008 at 7:55 am
HolyMolyMatrimony
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08/31/2008
HolyMolyMatrimony

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Were having a buffet- my vendors are not counted on anything- but I will be feeding them dinner & cake- since I know there will be plenty.  I am also not giving them an actual guest table- since their are plenty of other areas for them to go relax and eat (plus I have never seen that at any other wedding)...  Too much more money if I did that also....


- HMM :)

Posted on July 28, 2008 at 8:02 am
khill
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khill

khill

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Jackie~ Time really goes by fast, I am still 3 months away from the wedding, but having to meet with the caterer and talking with the staff at the venue is making everything so real for me!!

Posted on July 28, 2008 at 8:13 am
jackieg
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04/17/2009
jackieg

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jackieg

i don't think it's really going to hit me until after the holidays...ours is April 17...we come out to CA in Feb to get our license and meet with our vendors then!

Posted on July 28, 2008 at 8:15 am
khill
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Aren't you happy to be coming back to CA. I love being in Orange County (Irvine/Orange), it's a great place and I know I would miss it, if I where to move somewhere else.

Posted on July 28, 2008 at 8:32 am
SunsetHawaiiWeddings
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