Unexperienced DOC???

So, since I'm having a KILLER time getting this DW all set up, I posted an ad on Craigslist, looking for someone that can help day of, and leading up to the event, scouting a location, working with vendors, help with set-up, and tear down, etc.  Basically I was looking for someone that knew the area and had contacts, since this is a VERY rural area in the middle of a National Forest.  Needless to say, there aren't any event planners in the area.  I just got a reply from a local college student that is willing to help for $200, I think this sounds like a pretty fair deal, and if all goes well, I would plan on tipping her pretty well on top of that. 


What do you ladies that either have a DOC or have worked with one think of that?

Posted on April 9, 2009 at 5:13 am
TigerGirl
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(32) Comments

d1rtymart1n1
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has she done ANY events at all? not jsut wedding - but large bday parties or retirement parties?


a college student may not have the time to scout locations and do all the things you NEED - i guess it depends on if it's during the school year??


honestly - i'd pony up for someone who has done some kind of planning before - it could be a school fundraiser, sorority event, SOMETHING that shows you she's done this before


coordinating isnt just having someone there - it's more like an air traffic controller making sure the planes dont smash into each other


 


 

Posted on April 9, 2009 at 5:21 am
Kaytana17
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I'm not quite sure how comfortable I would be with someone who has never organized an event before. I worked briefly in event planning..and even though they would only be there the day of, a lot of things might fall through the cracks due to their lack of experience.


That said - if the student is studying event planning..then that's a completely different situation and I would definitely go for one for only $200.

Posted on April 9, 2009 at 5:22 am
Jaryce21
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hummm, I'd probably not go there. What about hiring a co-worker. Someone that you know and trust. What about asking a PW girl around your area. Start a thread "Anyone want to be my DOC - Detroit"


 

Posted on April 9, 2009 at 5:29 am
TigerGirl
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I guess that I should have prefaced, that this is more laid back that your "traditional reception", that we will be having post-honeymoon.  This is more like a big backyard BBQ/family reunion for about 100 ppl. 


There are NO event planners in the area.  FI and I looked into that when he first decided that this is what he wanted.  She says that she has helped with school functions, but again this is a rural area, like less than 8 people per square mile.  So I'm REALLY limited in options. 


She wouldn't be in school at the time, as it's during summer break, so that's not an issue.  I think that I could do this myself, but I'd really like someone there, so I'm not stressing about decorating etc.....FIL's said that they would take care of all this, but I'd just as soon let them relax too.



Jaryce - I wish I could bring my co-worker, but there are only 2 of us here, and she can't even come since she has to stay home to be "on-call" for the weekend.  =(  Plus the location is a good 8 hours from home.  And I'm pretty sure there are only 3 or 4 of us Metro Detroiters on here. 


Ugh - I"m just really feeling stuck, like either take her or go it alone, which isn't proving very successful.  =(

Posted on April 9, 2009 at 5:35 am
jackieg
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are you looking for someone just to do the "manual labor" like hauling stuff, or the actual coordination and set up, etc?

Posted on April 9, 2009 at 5:36 am
TigerGirl
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I guess, all I'm looking for is:



  •  a location scout, since it's 8 hrs away. 

  • someone to help set up and tear down decor

  • makes sure that hot food stays hot and cold food stays cold


Basically less of a coordinator, and more of a "hostess".  All the other details I'll have taken care of. 

Posted on April 9, 2009 at 5:41 am
kassi_o
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I think it could be a great deal as long as you give her some serious direction/instruction...do you have a friend that could do it?

Posted on April 9, 2009 at 5:42 am
d1rtymart1n1
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so do you just want us to "co-sign" and tell you yes, hire her??


i know your options are limited, but myself having assisted at a "casual BBQ" - i can tell you that for 100 people and casual still requires ALOT of organization and some experience, not to mention being the de facto everything...


 it sounds easy - but it's not - it's manual labor, plus being the point person, plus making sure shit gets done RIGHT the first time, etc...


is this a buffet?? are you going to have caterers dish out portions if it's a buffet?  who's going to direct traffic??  who's serving the drinks?  is everything going to be "self-serve"?


not to be rude - but it sounds chaotic and disorganized now - imagine on the day of...


hire someone from your area and pay for the travel costs...


if you cant afford to - then you're pretty limited - so just go with the college student - BUT work closely with her from june-your wedding.  MAKE SURE she knows what she's getting herself into, your expectations, etc... you dont want her backing out at the last minute b/c it's too much work for $200


 


 


 

Posted on April 9, 2009 at 5:44 am
Jaryce21
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well in that case, I say you are good to go. Just meet with her a few times so you both can be on the same page. Other than that, I think you're good to go :)

Posted on April 9, 2009 at 5:46 am
d1rtymart1n1
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MT-- that's not a hostess - setting up AND tearing down?? not a hostess


ask her if she's got a friend - pay both of them $300 each


my back hurts just thinking about this ;-)


 

Posted on April 9, 2009 at 5:47 am
indigo
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What is her experience in event planning? 

Posted on April 9, 2009 at 5:56 am
TigerGirl
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Yes D1rty - I'm looking for the all-hollowed PW blessing. =)


I think I'm going to go for it. I guess, since I've done a TON of events for church and family stuff, this comes as second nature to me, and I'm not thinking that it's THAT big of a deal, but thats maybe that's just because I've been doing it since birth. =)

I'll just make sure that she's totally in on my vision, since I"ll only be able to meet with her in like a month, and then the weekend of the DW. 

You ladies give great advice, you know that?  =) 

Posted on April 9, 2009 at 6:00 am
jackieg
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i concur with D1rty....even if you want her to "hostess" you're still gonna need some "muscle" for set-up/tear-down/clean-up.....


i also agree that you should probably hire a REAL coordinator and pay the travel/accomodations.....and also hire labor for the setup

Posted on April 9, 2009 at 6:00 am
d1rtymart1n1
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ok - then if it's not "THAT big of a deal" - why hire her in the first place then??


sorry - i'm not trying to be abrasive - just coming from the school of "if you cant do it right - dont bother"...


maybe i'm not understanding the "casual-ness" of your event??


what needs to be set up and torn down??  and unless you have those "food wrmer" flame things, how's this poor girl supposed to keep hot stuff hot and cold stuff cold?


well - i'm sure yo'll work it out..


GL! so on the better stuff - what's on the BBQ menu?


 


 


 

Posted on April 9, 2009 at 6:06 am
WMforever
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its a big risk but if you're ok with it. go for it! just be very detailed and specific with her. and hope she doesnt bail.

Posted on April 9, 2009 at 6:10 am
TigerGirl
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Yeah, when I'm talking casual, I'm talking CASUAL....

Food - all of FI's aunts have insisted on making the side dishes, coleslaw, baked beans, potato sald, fruit sald, etc - we've bought a catering style ice bath to put this stuff in.  We've also found someone in the area that is the ONLY food vendor at their local fair that is supposed to make this AWESOME beef brisket, plus hot dogs and burgers, which I'm hauling the chafing dishes with the food warmer flame things up there.  The "meat" cater cooks, she keeps the chafing dishes full. 

Beverages - Keg beer, lynchburg lemonade, coolers of can's of pop and bottles of water.  Duties here include making sure there is ice in the coolers. 

Set up - Aisle runner, setting up sand ceremony table, making sure bubbles/programs are out, tables and chairs will aready be set up, so those plasic-y table cloths, and centerpieces.  Set up kids area, beach toys, games, sport stuff, etc.


And I totally appreciate your objective D1rty, it's not that big of a deal I guess, I would just prefer to not be the Type A do-it-all-myself-on-the-day-of-type bride.  =)

Posted on April 9, 2009 at 6:36 am
jbl04d
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Honestly I agree that it would be nice to have someone with experience,but someone to help is better than no one to help! : ) Good luck with her!

Posted on April 9, 2009 at 6:37 am
jamichael
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i don't think i'd go there... i'd rather bring someone with me that i know has experience. anyone can follow instructions, but it's handling the unknown (troubleshooting) that is the tough part. i'd be afraid that this person would keep coming to me asking me what to do as opposed to figuring out solutions. that's the last thing i want on my wedding day!

Posted on April 9, 2009 at 6:38 am
jackieg
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that sounds like a LOT of stuff to be transported and set up...i don't think 1 person could do that....is the family helping you?


 

Posted on April 9, 2009 at 6:40 am
heartsetfreebylove
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I hired a DOC that is unexperienced in weddings, but she has planned other parties before. Bridal showers, jewelry parties, baby showers etc.


However she is not charging me anything because this is her first wedding. If it is your DOC's first wedding usually they do that pro bono. I am giving my DOC a tip depending on her help on the day of the wedding. So far she has been amazing helping with prewedding tasks even though I only needed her as a DOC.


 

Posted on April 9, 2009 at 6:43 am
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