Welcome Packages for Out-of-Town Guests

Are you putting together a welcome package for out-of-town guests?  What are you planning to include?  How will it be presented?  I'm looking for some cute ideas for how to package everything, including information about the wedding and some goodies and snacks. 


Any ideas?

Posted on July 25, 2008 at 8:38 am
Jellie
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(23) Comments

jackieg
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04/17/2009
jackieg

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we're doing these...but in our colors (PIB)


we re doing these photo 60831-1

Posted on July 25, 2008 at 8:42 am
Jellie
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Wowza!!!  That is really nice - don't know if we have the funds (or really the energy) to put those together.


What are the contents of the package?

Posted on July 25, 2008 at 8:47 am
jharks
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10/11/2008
jharks

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We are doing this and also in the rooms we will have 2 water bottles and a few oranges (since it is in Orange County).  I have made them myself (my only DIY).


We are doing this photo 60835-1

Posted on July 25, 2008 at 8:49 am
jackieg
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04/17/2009
jackieg

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well, this bride did TX themed things...but our wedding is in CA, Bay area....so we're doing bottled waters, snacks, gum, Ghiradelli chocolates (from SF of course) and a BART map (like subway system) and a brochure about Fisherman's Wharf.

Posted on July 25, 2008 at 8:50 am
jackieg
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04/17/2009
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harkins...those are sooo cute, i saw them in Martha...great idea!

Posted on July 25, 2008 at 8:51 am
Jellie
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I love those too - but I wonder if our hotel will have all of the rooms assigned so we can hang them off the doorknobs (and whether they will allow us in the rooms beforehand?).  Also, some of our guests are coming a day earlier, some the day of the wedding - we'd have to figure out who's coming when and then get into those rooms?  Hmmmm, more difficult than I thought logistically.   Perhaps I will just make those folders without the hole for the doorknob and have the hotel hand them out?? 


 

Posted on July 25, 2008 at 8:54 am
beautifulpwwedding
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09/20/2008

beautifulpwwedding

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Posted on July 25, 2008 at 8:57 am
jharks
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10/11/2008
jharks

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If anyone wants advice on how to make the door hangers very easily, let me know and I will put up the instructions (on how to save yourself TONS of time).


Like Kohler said, we are giving them to the hotel to put on the guests doors before they arrive. I will give them to the hotels a day before ppl are going to start arriving. Instead of having the water and fruit in the rooms, I may just have the front desk give them to the ppl when they check in.

Posted on July 25, 2008 at 9:00 am
beautifulpwwedding
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beautifulpwwedding

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Posted on July 25, 2008 at 9:02 am
Jellie
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Jharkins - could you please send instructions for how to make these easily?  Much appreciated.


Besides directions to places, a schedule of events, and contact information, what else would be useful?

Posted on July 25, 2008 at 9:04 am
jharks
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posted them as a new thread, so I don't dominate this one!

Posted on July 25, 2008 at 9:10 am
nova95
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06/26/2008
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Damn Jackie that is really nice I wish I had thought of that presentation. I had a Vegas-themed gift box with dice, cards, chips, maps, coupons, etc.

Posted on July 25, 2008 at 10:57 am
jackieg
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04/17/2009
jackieg

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i think i'm just gonna tie the handles together with the ribbon instead of wrapping it all the way around....much more economical use of ribbon! :)

Posted on July 25, 2008 at 10:59 am
nova95
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I think that would look better anyway. Less frou-frou.

Posted on July 25, 2008 at 11:00 am
d1rtymart1n1
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jellie - your wedding planner should be handling the oot basket - as in she will be going to hotel to deliver them...

Posted on July 25, 2008 at 11:07 am
Gratefulbride
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I actually have a "crew" to help me assemble, pack & deliver our oot bags.  We are leaning towards white or natural colored totes with a (inexpensive diy iron on) crown (represents the city of charlotte) & our names or monogram.  I figured the totes were practical & a cute keepsake.  Plus they're cool for carry on for our airplane guests.  Plan B is a white or steel gray gable box, with tiffany blue ribbon. 


As for the inside:


welcome letter/card
itinerary of weekend events
maps (driving directions to the church, reception hall, malls, etc...)
lists of restaurants/clubs/activity rentals in the area (plus local hospitals, 24 hour pharmacies)
personalized bottles of water

tissues
(We'll probably format the itenerary, maps, lists, etc into some type of booklet. It may be a little easier to keep up with).
personalized chocolate bars
snacks (pretzels or chips)
mints & tylenol


Here are some pics of inspiration:


I actually have a photo 60942-1I actually have a photo 60942-2I actually have a photo 60942-3I actually have a photo 60942-4I actually have a photo 60942-5

Posted on July 25, 2008 at 11:22 am
Tufunky
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07/24/2008
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Dear Ladies! Being a Br. Consultant  I am always suggesting to my Brides  a few things to enclose in welcome package , if they decide to do it themselfs:


1.  A welcome letter - either signed by families(of B/G)  or Bride and groom with details of your wedding ,such as rehearsal dinner ( if they are invited) , wedding , locations and timing. If you arange a trasportation , let them know where and when.


Letters usually distributed for no charge  at the front desk - give them a final rooming list , so that when your guests check in -they will be given a letter.  


2. You can  also provide a map , if your reception near by , not in the hotel.Place a star for hotel and reception location, average time frame to get there. You can pull it of the Mapquest.com. Maps of the area and info on any interesting places Guests might want to see as well as shopping centers and restaurants- usually hotels do have that at the front desk.


3.I would not suggest chocolates in the summer . Many people  collect shot glasses with a city/state name  so this is a nice souvenir, humorous note could be atached as well.  Or a cup with the name of the city or something  that your city famous for -with with biscotti's and a cheese. Keep in mind -most  guests staying in the hotel are out of town and unless they can use it during their stay- do not want to carry anything bulky back with them. Any kind of package  - many hotels charge 3.50-5.00 for each to disribute.


Hope that information was usefull!


Larissa

Posted on July 25, 2008 at 11:53 am
SunsetHawaiiWeddings
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SunsetHawaiiWeddings

I put together a basket with some essentials like water, toothbrush, a few apples, bread and cheese, napkin, knife and fork, teas and coffie, along with directions and itinerary, as well as suggestions for touring. I focus on eco friendly wedding planning so I use biosmart disposables for the flatwareand napkins... I buy organic snacks and a treat. I love the chocolate. In Maui I like my guests to be greeted by a limo and have the driver deliver the basket with a lei for each guest too.. This something essential for guests arriving on later flights as most restaurants and stores close early here and so a late night snack and breakfast foods are very good to be greeted with. Otherwise have the hotel place in there room... Most wedding planners have this on one of there Ala Cart items to prepare and present for you. For DIY self budget brides any kind of greeting is a warm welcome to those who have traveled so far to come to your wedding.

Posted on July 25, 2008 at 4:14 pm
Coriannder
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06/25/2009
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Jackieg,


Where did you find those boxes?  What is a good price on them?  I glanced in your bio but I didn't see it listed.


Thank you!

Posted on July 26, 2008 at 12:37 am
jackieg
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04/17/2009
jackieg

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http://www.mrtakeoutbags.com/store/gable.html


they had the best prices....you have to order in packs of 100...but i figured we will use the leftovers to take our lunches to work and stuff like that...or for gift boxes...they also are on uline.com and nashvillewraps.com...HTH!

Posted on July 26, 2008 at 5:02 am
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