May 16, 2013
It doesn't matter where you live, obtaining a reliable offsite document storage options important. Every company on earth whether that firm is located in the UK or in Eastern Russia wants a reliable option for document storage. Of course deciding on the right storage choices not always easy. Here are some of the things you need to consider when choosing a document storage system which is not located within your office walls.
First you need to decide whether you would like an offsite document storage company to mange physical documents or electronic documents. Should you be looking for a storage company for electronic documents, you'll want to decide what kind of storage you need and how easily you wish to be able to connect to the documents down the road. If you are thinking of using a service for physical documents, you can definitely find out if they offer document scanning service also, so that you can make backup electronic copies of one's documents just in case something happens to the storage facility. For a lot more information, you really should check out: records management
You should also be thinking about the next:
What Kind of Offsite Document Storage do you need?
In addition to a physical space for storing, you can elect to store your documents electronically. Here are some of the options available for electronic document storage. The simplest way to store documents is with a computer or harddrive that you keep somewhere in your office that you could access whenever you need to. This is the least expensive option since it does not involve the purchasing of expensive equipment or services. Other options are to set up a company network and store your documents on the network storage space. This allows your employees to access documents from the computer that is certainly connected to the network. Finally, you'll be able to choose to use a web-based offsite document storage system. This technique allows you, the employees and (potentially) your customers to access your documents everywhere you go in the world in the event the proper password is entered.
How Strong is the Security?
It is important that, no matter what type of offsite document storage system you decide on that there are security measures in place to keep the wrong people from being able to access your company's documents and confidential information. Even though you choose a physical storage space, you should make sure there are multiple precautionary features in place to safeguard your documents. With electronic storage, (which means you don't have to worry about damage being done to your storage boxes) you need to worry about whether someone should be able to hack his / her way in on your computer, your network or into your web based storage account. Split into a web based document storage company, what guarantees are they going to give you your company facts are safe, secure and won't be able to be accessed by anybody else?